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Introduction to Report Explorer

payroll comes with approximately 200 standard reports which have been designed to cover a broad range of requirements. payroll offers a number of solutions to provide additional reports. The Report Writer module is used to create additional reports in-house. Custom-designed or enhanced reports can also be commissioned from the HR3 support team

Opening the Report Explorer:

In navigator select Report Explorer.

Or:

In the payroll desktop click on the Reports button.

Or:

From the File Menu select Report Explorer.

Types of Reports Available:

The left hand pane of the Report Explorer is used to access all reports:

System Reports contains approximately 200 pre-installed reports, grouped by subjects such as Employee Based and Historical.
The User Reports folder is used to store any reports which may have been customised for your company.
A recycle bin is used to store any deleted reports.

System reports

Report Type	Details
Date Based	Based on employee birth and hired dates.
Employee Reports	This group contains reports on current employment conditions. They are primarily based on the standard settings defined in each employee's master file, and include reports such as: standard pay settings such as salary, super funds, leave, tax and bank accounts contact details default costing settings rate change histories tasks and notes
Enquiries	This folder contains a number of enquiry reports which cannot be accessed through the Report Explorer. They can be accessed as employee or payrun enquiries.
Forms	This folder contains a software registration form for use when registering or upgrading payroll. This form can also be printed from the licensing section where it will automatically display details of all currently registered companies.
Framework Listings	This folder provides an overview of the company structure and framework and includes reports for: Framework items such as cost centres, departments, pay items, super and taxation Pay item general ledger chart overviews Pay item GL provision codes overview Financial year definitions To Do Items Electronic remittance reporting Eligibility criteria and accrual settings for all types of leave A complete listing of all payrun errors and possible cause. Work Patterns, including a complete listing
Historical	These reports can all include any grouping of past payruns and can be based on virtually any time frame required. The report filter can be used to select various additional parameters such as specific employees, departments and pay points. Payruns which have been closed in the Payrun Wizard can still be reported from here. There are six sub-folders for historical reports: Costing: These reports provide costing analysis by department, cost centre or employee, with a variety of group and/or grand totals. Employee Based: These reports are based on employee earnings history, including pay items, deductions, YTD and other specific earnings history. If your data has been converted from the Winpay program, you can use Classic Earnings History to access this data. General Ledger: Two GL transaction reports return general ledger transactions and balance for the specified time frame. These are payrun based reports. Three GL Leave Provision reports return GL provision figures which have been generated through the GL provisions export facility Pay Advice Reprint: Use this group to reprint payslips for selected employees in any given time frame. Superannuation: These reports display total contributions for any given time frame. It includes a periodical superannuation letter and an Unlinked Funds report which can be used when superannuation funds do not balance. Taxation: Reports are included for state and withholding taxes, as well as for workplace liability. State Payroll Tax reports show total amounts which will be subject to payroll tax, while Withholding Tax reports show totals processed through the payrun.
HR Reports	These reports all relates to employee criteria and content, such as events, skills, training, and positions. In addition the Table Listings option provides information on the HR definitions set up in Payroll Framework.
Labels	Here you can print labels for mail-outs, badges or timesheets. The available reports cater for a variety of label sizes.
Leave Reports	These reports are based on leave accruals or history, and can be based around leave taken or last paid dates. The leave movements report records every change to an employee's leave balances movements, and can be useful in solving queries on leave accruals. When running the leave history report, use the tree on the left to filter on pay item as required.
OHS Reports	OHS Reports are applicable if you are using OHS. They include Table Listings such as Committee Roles, Hazard Action Categories, Incident Types, Injury Types, and OHS Roles. These standard reports have been designed to cover a broad range of OHS requirements. In addition the OHS Statistics report provides a 'point-in-time' snapshot in the OHS Statistics panel.
Pay advices	Use this group to print payslips from one selected payrun or week number. You will only be able to select those payruns which have not yet been closed in the Payrun Wizard. These pay advices can be reprinted from pay advices reprints in the historical folder.
Payrun	This structure is similar to historical reports but only those payruns which have not yet been closed in the payrun wizard can be selected. In addition, only one payrun at a time may be selected. Reports include costings, audit reports, salary, pay items, deductions, as well as superannuation and taxation reports. Summary of pay methods provides a listing of Net pay transactions in the selected payrun.
Report templates	This is a group of reports to use as templates for new reports created with the report writer module. They contain only the basic layouts and formatting of standard reports and do not display any data.
Tax office	This folder contains a selection of reports and forms that are required throughout the year. This includes ETP payment summaries and payment summary audit reports.
Validation tables	These reports list entries defined in the validation tables section of the payroll framework. Also provides two User Defined Fields reports - one for Lookups and one for Fields.
Web reports	Not currently in use.

Favourite Reports

Reports which are run frequently can be added to the Favourites folder, which is easily accessible from the HR3pay desktop. This saves you time and effort, as the report is available in a couple of mouse clicks, rather than opening the report explorer and searching for the report each time you need it. For further information see "Adding a report to Favourites:".

See the following pages for more Report Explorer information:

Report Explorer Toolbar

Report Explorer Settings

Filtering Reports

Split Options

Previewing and Sending Reports

Report Batches

Deleting Reports

Importing New Reports

The Optional Report Writer Feature